Powerful and Easy Content Management and Business Analytics with IBM Content Navigator
IBM Redbooks Solution Guide
Published 27 December 2012
Authors: Erik Wiedenman, Wei-Dong Zhu
This IBM® Redbooks® Solution Guide provides an overview of the IBM Content Navigator, which is a ready-to-use, modern, standards-based user interface that supports Enterprise Content Management (ECM) use cases, including collaborative document management, production imaging, and report management. It is also a flexible and powerful user platform for building custom ECM applications by using open web-based standards.
IBM® Content Navigator allows you to quickly and easily configure and customize the user interface with the administration tools provided. Content Navigator has many great capabilities, including easy development of plug-ins that add new actions and provide special production imaging layout to the user interface. Other customization capabilities include working with external data services, using IBM Content Navigator widgets externally in other applications, and wrapping the widgets as iWidgets to be used in other applications. Content Navigator components can be used in mobile development, and allow working with existing viewers and incorporating third-party viewers.
Figure 1. IBM Content Navigator overview
Did you know?
Over 70% of large organizations have three or more ECM systems, but over one quarter are migrating to a single system. More than two thirds of installed ECM systems do not have mobile access options. Many consultants believe the highest priorities in Enterprise Content Management are electronic records management, agreeing on taxonomy and integration of repositories.
On a smarter planet, leading organizations need to redefine the role of content to gain better insight and outcomes. This new approach requires new tools and solutions. IBM Content Navigator provides a new user experience that improves the way people interact with and manage content. Content Navigator delivers intelligence and control of collaborative and mobile content throughout the organization. The results can transform the way organizations do business by putting content in motion for maximum value throughout its lifecycle. Content Navigator is a ready-to-use, modern, standards-based user interface that supports all content management use cases, including collaborative document management, production imaging, and report management. Content Navigator is also a flexible and powerful user platform for building custom Enterprise Content Management (ECM) applications by using open web-based standards.
IBM Content Navigator is a component that serves as both user interface and platform, and that can be used with the following products (and their content repositories):
- IBM Content Manager
- IBM FileNet® Content Manager
- IBM Content Manager OnDemand
Content Navigator provides a rich and flexible feature set so businesses can more effectively use information to streamline business processes. Among the capabilities provided are:
- General document actions such as check in, check out, properties, and history
- Favorite documents and folders definitions from supported repositories
- Thumbnail preview
- Document searching
- Search builder
- Shared searches
- Full text searching
- Advanced search feature that includes a category or facet tree, search collections, type-ahead, saved searches, thumbnails, term-hit-highlighting, and document summary
- Document viewing and annotation
- Workflow tasks and processes
- Business self-provisioning
- Mobile application and mobile browser support
The architecture for Content Navigator is divided into three main tiers:
- View tier
- Model tier
The view tier provides easy access to model tier services for client-side components, common request and response, and error and session timeout handling. When an item is modified, this architecture enables the update to be reflected throughout the user interface, making it a true model-view experience in the browser. The model tier optimizes access through caching and smart requests. The non-visual logic is pushed into the model layer and is reused across visual components, which makes it easier to build custom visual components. The controller is the repository for connectors in the ECM mid-tier services layer.
- Define new actions or replace existing actions.
- Define services to support new actions or extend existing services (through preprocessing and post processing).
- Access all available underlying toolkits (Dojo, P8, CM, and CMOD APIs).
The plug-ins do not require any modification to the Content Navigator code. There is no change to EAR or WAR files. The following plug-ins are already available:
- Content Analytics plug-in
- External data services plug-in
The IBM Content Navigator architecture is shown in Figure 2.
Figure 2. IBM Content Navigator architecture
There are many examples of different Content Navigator extension points and how they can be used to meet the needs of the company. In this section, we give an overview of a capability needed by a fictitious insurance company to update all documents that are associated with an account when that account is closed. Several other scenarios and more detail behind this scenario can be found in IBM Redbooks publication Customizing and Extending IBM Content Navigator, SG24-8055.
Document update scenario
In this scenario, the user typically searches for all documents associated with the account. The user then updates those documents to indicate that the account associated with the documents has been closed by specifying the close date. This information is typically used to determine retention or disposition of these documents and also for record-keeping on the account status. We can develop an IBM Content Navigator plug-in to provide this bulk update capability. This plug-in adds an action into the search and browse views of the base Content Navigator component. This action can be initiated when one or more documents are selected. After the action is selected, a dialog box opens where the user can enter the date that the account was closed. This date is then used to update the selected documents to indicate that the associated account has been closed.
The steps to add this new action through a plug-in are summarized as follows:
- Set up a plug-in project and package.
- Create a Plugin class.
- Create the plug-in service.
- Create the action dialog.
- Add the action.
- Implement getActionModel.
- Update the Plugin class.
- Add a configuration panel.
- Package and build the plug-in JAR file.
- Deploy and configure the plug-in.
Using external data services
The insurance company handles property, casualty, and automobile policies. All documents that relate to policies are stored in the insurance company’s Enterprise Content Management (ECM) repository, which uses IBM FileNet Content Manager.
Inbound correspondence is scanned, indexed, and stored in a folder-based filing system by document type, within policy number of a client number. The filing of inbound documentation is dependent upon the assignment of correct values to the inbound document. An invalid or misspelled word means that the document will not be filed correctly. Incorrectly filed documents do not enter the appropriate business process, which then leads to delays and additional costs. The insurance company has decided to implement external data services to manage the consistency of data that is entered during the post-scanning indexing phase of inbound document capture.
The design that the insurance company decided on will implement a range of features:
- Simple choice lists: For selecting data such as marital status
- Dependent choice lists: For constraining values such as address data
- Field validation: For validating key data such as Policy Number and Client Id against the main Policy administration system
- Provide a choice list for all the estimators for a car insurance claim. This choice list can be a list of people from a database table.
- Provide a dependent choice list of categories that belong to one main category. This choice list is to limit the available categories under each main category. Categories can be regions; subcategories are cities with offices.
- Validate, by format, the claim numbers that are entered; for example, validate whether they contain the appropriate number and types of characters.
- Hide the input property field, which accepts custom text describing the reason a claim is opened, if none of the provided reasons in the choice list make sense.
- Limit the amount of adjusted loss for a newly created insurance claim to a certain value.
IBM Content Navigator works with all forms of content - content that is stored in IBM ECM repositories, including IBM FileNet Content Manager, IBM Content Manager, and IBM Content Manager OnDemand, as well as content that is stored in third-party repositories accessible through the open Content Management Interoperability Standard (CMIS).
With Content Navigator, users can interact with documents and folders, work on tasks that they are assigned through workflows, set up favorites, and search content through the standard search tools of the corresponding repository.
For detailed system requirements for IBM Content Navigator V2, see "Hardware and software requirements for IBM Content Navigator Version 22.214.171.124" at:
Ordering information for the products that support the IBM Content Navigator component are shown in Figure 1.
Table 1. Ordering part numbers and feature codes
|Product name||PID number|
|IBM Content Manager Enterprise Edition V8.4||5724-B19|
|IBM Content Manager OnDemand for Multiplatforms V9.0||5724-J33|
|IBM FileNet Content Manager V5.1||5724-R81|
For more information, see the following documents:
- Customizing and Extending IBM Content Navigator, SG24-8055
- IBM Content Navigator public forum
- IBM Content Navigator publication library
- IBM Content Manager with IBM Content Navigator
- IBM Content Manager OnDemand with IBM Content Navigator
- IBM FileNet Content Manager with IBM Content Navigator
- IBM announcement letters and sales manuals
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This material has not been submitted to any formal IBM test and is published AS IS. It has not been the subject of rigorous review. IBM assumes no responsibility for its accuracy or completeness. The use of this information or the implementation of any of these techniques is a client responsibility and depends upon the client's ability to evaluate and integrate them into the client's operational environment.
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